Exhibition Rules and Regulation

Exhibition Rules and Regulation2018-10-10T13:06:44+00:00

Closing The gap The words “Closing The Gap, Inc.” as used herein shall also mean the Conference Manager of CLOSING THE GAP, INC. In the enforcement and interpretation of the following rules and regulations, the decision of the Conference Manager is final. Exhibitor agrees to abide by rules and regulations that may hereafter be adopted by exhibit manager as though fully incorporated herein.

ELIGIBLE EXHIBITS
CLOSING THE GAP, INC. reserves the right to determine the eligibility of any company or product for inclusion in the conference and reserves the right to reject or prohibit any exhibit in whole or in part, or any exhibitor or representative, with or without giving cause.

INSTALLATION – STAFFING -DISMANTLING
Installation – No late move-in or early move-out will be permitted. Exhibit Staffing – As a courtesy to the attendees and to your fellow exhibitors, it is mandatory that exhibitors open their exhibits on time each day and staff them throughout each day of the conference until the scheduled closing of the Exhibition. Dismantling – All storage and handling charges for failure to remove exhibit materials from the exhibition floor at the conclusion of the move-out period shall be the responsibility of the exhibitor. Exhibitors requesting the scrapping of any exhibit materials, crates, etc., shall pay for any expenses involved thereby.

LIABILITY
Exhibitors must insure their own exhibits. The exhibitor agrees to make no claim for any reason whatsoever against CLOSING THE GAP, INC., nor other contractors for loss, theft, damage or destruction of goods; nor for any injury to self or employees; nor for any damage of any nature or character, including any damage to business by reason of the failure to provide space for the exhibit, or the removal of the exhibit; nor for failure to hold the conference as scheduled; nor for any action of any nature of CLOSING THE GAP, INC., committees, employees or subcontractors.

DAMAGE TO PROPERTY
Exhibitors are liable for any damage caused to building floors, walls, columns or to standard booth equipment, or to other exhibitors’ property. Exhibitors may not apply paint, lacquer, adhesive or any other coating to building columns or floors, or to standard booth equipment.

UNOCCUPIED SPACE
CLOSING THE GAP, INC. reserves the right, should any rented exhibitors’ space remain unoccupied on the opening day, or should any space be forfeited due to failure to make payment in full by May 31, 2019, to rent said space to any other exhibitor, or use said space for such purposes as it may see fit without any liability on its part, but this clause shall not be construed as affecting the obligation of the exhibitor to pay the full amount specified in his space rental invoice.

FIRE – SAFETY – HEALTH
The exhibitor agrees to accept full responsibility for compliance with local, city, and state, Fire, Safety, and Health Ordinances regarding the installation and operation of equipment. All exhibit materials and equipment must further be reasonably located within the booth and protected by safety guards and devices where necessary to prevent personal accident to spectators. Only fireproof materials should be used in displays and the necessary fire precautions will be the responsibility of the exhibitor. EXHIBITOR RESPONSIBILITY Exhibitor agrees to indemnify CLOSING THE GAP, INC. against and hold it harmless for any claims arising out of acts of negligence of exhibitors, their agents or employees.

RELOCATION OF EXHIBITS
CLOSING THE GAP, INC. reserves the right to alter locations of exhibits as shown on the official map.

APPROVAL OF EVENTS
Any event, hospitality activity or tour offered to any or all conference participants by the exhibitor must have prior written approval from the Conference Manager.

CANCELLATIONS
All cancellations must be received in writing. For cancellations received on or before May 31, 2019, 50% of the total cost will be forfeited and the remainder refunded. No refunds will be given after May 31, 2019. Unpaid balances due in full.

USE OF EXHIBIT SPACE
Aisles must be kept clear. All exhibitor demonstrations and booth representatives must be within the boundaries of rented booth space. No exhibit space may be sublet to any individual or company nor products displayed or advertised other than those manufactured or carried by the contracted exhibitor. Audio devices must not interfere with neighboring exhibits. CLOSING THE GAP, INC. reserves the right to determine at what point sound constitutes interference with others and must be discontinued.

SOLICITATION
Business solicitation outside of your booth space is not permitted. Solicitation, in all forms, (by working representatives, through literature distribution, advertising, signage, etc.) is permitted only within the booth space assigned to the exhibitor.

COMPLIANCE
As a condition of exhibiting, each exhibitor shall agree to observe all terms, conditions and rules. Only those who fully comply with all terms, conditions and rules will receive the 2019 exhibition contract, including the opportunities to best ensure their booth(s) and location and to take advantage of the early, return-exhibitor incentives.

INDEMNIFICATION 
If any circumstances or event beyond the control of Closing The Gap causes cancellation of all or any portion of the event, Closing The Gap agrees to refund any portion of the exhibit fee which Closing The Gap is reimbursed by insurance or other third party and shall not be liable for any other refund or payment arising from the cancellation of or for other liability or damages arising from the event.